So, you have an upcoming event that requires a live band. You are wondering how you can find one and then hire it. Well, finding a band isn’t as simple as you think – at least it takes more than going through the entertainment agency, finding the one that you like, booking them, and expect them to deliver an impressive performance.
No, planning a party and expecting a band to play at your venue takes a lot of preparation and consideration. So, how do you do it?
Do Your Research
Whether you are looking for a live band, a band with a complimentary DJ, or a wedding DJ, there are several possible ways to try. First of all, you can post an ad about your needs for a band. You can have a flyer or a digital posting – there are so many digital platforms to try. You are sure to get several enquiries this way.
You can also contact the local entertainment agency – try the one around the neighbourhood or within your area (or town or city). These kinds of agencies usually have lists of professional entertainers within their management, including bands. You can perform an online search or visit their office – provided they have one.
If you don’t know any of the agencies, you can check out Engog Events. Make use of the internet. I bet your search engine can provide you with some great information and contact. You can also inquire from people you trust: colleagues, friends, or family. If they have any experience with these agencies, they can provide a recommendation of someone they know or trust. At least, you can get direct feedback and review from them. This is only the very beginning step of your search, but this step is crucial, so do it carefully and don’t underestimate it. Allow between two months to 6 months to search, so you can be entirely sure about the band’s quality and performance.
When you are searching for a professional band, you should think about the following considerations that I’m going to cover. They will be handy to help you narrow down your band options – and to make the screening process go easier. What about the musical genre or style that you want from a band? Don’t just consider what you like, but you should also think about your audience and guests too. Just because you like heavy Rock music it doesn’t mean that your party should be all about rock. Well unless you are holding a rock party I guess. Again, think about your guests.
Then, it would help if you also considered whether the music you need should be more background music or dancing. If it is for background, then it should be soft and soothing, but not so loud that it will be distracting. If it is for dancing, it should come within a permitted sound level. Your venue should be able to help with this. It should be loud enough, but not too loud that it will hurt your ears, or intimidate the older members of the audience.
Also, consider music style or genre. If it is for background, classical music or the ones from the 50s (jazz or swings) would work well. If it is for dancing, you have more categories, especially look for bands that can play a mix of styles that have a strong or fast beat and catchy well-known tunes.
Whether you are going to an entertainment agency or a band responds to your ad, be sure to check their sample songs and also promotional videos. The latter is not always available, but they usually have sample songs. If you like their sample songs, ask them if it is possible to play for you – still as a sample. It will give you a clear idea and the perfect comparison between their sample song and the real performance.
If you are searching for an agency, they usually have each of the performer’s profile. It would be a good idea to look into their profile, so you know what to expect. It is also a good idea to have a thorough discussion with the band – or the bandleader. Most bands are happy to accommodate their clients’ wishes, related to the types of music, any particular song, or such thing alike. It doesn’t hurt to ask them about requesting songs – are they willing to do it? Do they accept such a thing? If they are eager to make song requests, how many songs will they do?
Professional bands can suggest you the lists of songs to play as long as they know the event. Songs for a corporate party would be different from those for weddings. If you already have the lists, you can always talk things through with them. They can also provide a suggestion of the complete list to perform. Trust me, as long as you are courteous, logical, and sensible – and you are open to suggestions and ideas – bands would be cooperative.
Don’t forget about your budgets. Hiring a band isn’t inexpensive, be ready to spend £600 to £4000 for a band. Od course there are many factors that affect this, including the more members (along with their musical instruments), the pricier they will be. When it comes to the size of the band, you should also consider their stage or entertainment area. If you hire a four-member band, a 2×1 meter of stage won’t do it – come on, with them and their instrument? Most bands are okay without a stage, but make sure that there is a specific performance area where they can do their act comfortably and efficiently. Don’t forget that they also need access to a power source.
It is best to find a local band from your area, at least from the same city as yours, so there won’t be extra travel costs or expenses. Remember, you will be responsible for those additional costs. And don’t overlook to treat your band with respect. When they are playing, it is only logical to provide them with food. Make sure that you choose an area which is comfortable for them. with a convenient and accessible resting area. The place should also be able to accommodate a table of food, snacks, and beverage.
Hopefully, you now had a better idea about how to find the perfect band for your important event. And now, this guide can help you along the way.